QHSE Administrator

Responsibilities:

Consolidate leading/lagging KPI, non-conformance, incident, and audit-finding data from all countries into the QHSE Team Lead's executive and Board reporting packs;

Maintain and administer the document control system for Group management system, HSE and Quality policies, procedures, and certifications (ISO 9001, 14001, 45001), including revision control and distribution;

Coordinate the certification audit calendar, the internal audit schedule, and the Management Review schedule - liaising with country HSE and QA/QC Leads to gather logistics, documentation, and evidence ahead of certification body visits, and following up on progress against each on a regular basis;

Support internal and external audits, including participating where required and helping compile audit reports;

Schedule, coordinate, and minute Group HSE and Quality governance meetings, including cross-country calibration calls; log actions arising from these meetings, observations, incident reports, and non-conformance reports, and follow up with action owners (country HSE/QA-QC Leads) to track progress, escalating overdue items to the QHSE Team Lead

Consolidate and distribute Group-wide lessons learned, drawing on lessons captured at country level by the HSE and QA/QC Leads, via the Group communications channel/portal;

Maintain internal QHSE communications, including keeping notice boards and the QHSE portal updated with relevant information;

Coordinate scheduling and logistics for Group QHSE inductions, delivered by the country HSE/QA-QC Leads and Officers/Inspectors;

Support the QHSE Team Lead in preparing materials for client, regulator, and internal management engagements;

Maintain training records for HSE and Quality function personnel specifically (country HSE Leads, QA/QC Leads, Officers, and Inspectors) - the project-wide training and competency matrix for all project resources is owned by the Project Coordinator;

Provide general administrative and coordination support to the Group HSE & Quality function, including correspondence;

Carryout work activities in accordance with Rapid Solutions or customer HSE and Quality requirements and procedures;

Report safety observations, near misses, incidents or accidents when observed.